Your clients deserve a portal that looks like it belongs to your business — not a vendor's.
A custom client portal replaces the ad hoc email, Dropbox links, and status-update calls that currently consume your team's time. Clients self-serve what they need; your team focuses on delivery. We build client portals designed around your specific service workflow — fixed scope, fixed price.
Your client onboarding and communication process involves too many tools, too many emails, and too much time spent on logistics that should be automated. You want a portal that professionalises the client experience.
Professional services businesses — law firms, accounting firms, consulting firms, design agencies, marketing agencies — all converge on the same client communication problem: the work is delivered digitally, but the communication about the work happens through email, calendar invites, and ad hoc status calls. The client experience is fragmented, the administrative overhead is high, and the client's perception of the relationship is shaped by the quality of those touch points.
The client portal is the product layer that organises the entire client relationship. When it's well-designed, clients know where to find what they need without asking. Documents are versioned and accessible. Project status is visible without a status call. Invoices are clear and easy to pay. Communication is in-context with the specific project. The firm's brand and quality signal are reinforced at every interaction.
When the portal is a generic third-party tool, the opposite happens: the client is reminded that your firm uses the same infrastructure as thousands of other firms; the workflow doesn't match how your service actually works; and the generic UX signals that the client experience isn't a priority.
A branded client portal on your domain where clients can access documents, track project status, communicate with your team, view invoices, and request services — without a single email to you.
Document library with version control
Documents organised by client and project, with version history and the ability to replace a document with an updated version. Clients see the current version; older versions are archived. Document sharing links with optional expiry and access logging.
Project and engagement tracking
Status views that reflect your actual service delivery stages — not a generic Kanban board. A legal matter has different stages than a marketing campaign; a tax engagement has different milestones than an audit. The status view is configured for your service type.
In-portal messaging
Threaded messages that are linked to specific projects or documents. Every communication is logged and searchable. No more "I replied to an email but I'm not sure which thread it was in."
Invoice and payment access
Invoice history, payment history, outstanding balances, and one-click payment via Stripe. Billing visibility reduces payment friction and reduces the accounts receivable work your finance team does.
Service request and intake
A structured intake form for new service requests — replacing the "can you send me an email?" workflow with a form that collects the information your team needs to start work. Built on Next.js, Postgres, Clerk, Stripe, TypeScript.
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
A branded client portal on your domain where clients can access documents, track project status, communicate with your team, view invoices, and request services — without a single email to you.
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
A client portal is a defined product. Your service workflow is the specification. Fixed scope, fixed price — we build what you need and you know the cost before we start.
Related engagements.
Sending clients to a generic portal with another company's branding is costing you deals.
Read more02Your business has specific operational workflows that no SaaS product was built to support.
Read more03You've tried every SaaS tool in the category. None of them fits how your business actually works.
Read moreQuestions, answered.
Integration with common project management tools (Asana, Monday, ClickUp, Notion) via their APIs is possible. The integration scope is specified before development starts. The most common integration is syncing project status from the internal tool to the client-facing portal view.
Some clients will always prefer email. The portal doesn't prevent email communication — it provides an alternative channel that's more efficient for both parties. Most clients adopt the portal quickly when it makes their lives easier (documents accessible without asking, invoices payable with one click). The transition strategy is to make the portal compelling enough that clients choose it.
Historical document migration from wherever files currently live (Google Drive, Dropbox, shared drives) is included in the project scope. The migration scope depends on the volume and organisation of the existing files.
A branded client portal with document access, project status, secure messaging, and Stripe billing typically runs $25k–$50k. Custom service-specific workflow modules add to the scope. Fixed-price.
8 to 12 weeks from workflow specification to client-facing production portal.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.