Build a document management system — find any document in seconds.
Google Drive and SharePoint are general-purpose file storage. If your documents have specific metadata, retention rules, approval workflows, or version control requirements, a custom document management system gives your team the structure they need.
Operations manager or compliance team who manages documents in Google Drive with no metadata, version control, or retention policy enforcement
Google Drive is a folder structure with no enforced metadata, no version control beyond "activity history," no approval workflow, and no retention policy enforcement.
What document management for regulated industries requires:
- Defined document types with required metadata fields
- Version control with change reasons (why was v3 created?)
- Approval workflow (document must be reviewed before publishing)
- Retention policies (this document type must be retained for 7 years)
- Access control (only authorized roles can view this document category)
- Audit trail (who accessed this document, when)
Industries with DMS requirements: Legal, healthcare, financial services, construction, government contracting, regulated manufacturing.
Custom document management system deployed — structured storage, metadata, version control, approval workflow, and full-text search
Document types
custom metadata fields per document category
Version control
full version history with change notes
Approval workflow
review and approval before document is active
Access control
role-based permissions per document type
Full-text search
search inside document content
Retention management
automated retention and expiry alerts
Audit trail
access and change log per document
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
Custom document management system deployed — structured storage, metadata, version control, approval workflow, and full-text search
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
Document management systems have defined structure and compliance requirements. Fixed-price from the spec.
Related engagements.
Questions, answered.
Can be built on top of Google Drive (using Google Drive API) or as a standalone storage system (S3 or Supabase Storage). The choice is made in the spec based on your current environment.
Yes. PDF text extraction and ElasticSearch or Postgres full-text search for finding documents by content.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.