Your recruiting firm runs on relationships. Your operations should run on software.
We build custom web applications for recruiting and staffing firms — candidate pipelines, client portals, placement tracking, and the ATS integrations that make your team faster. Fixed scope, fixed price.
You pay $1,200/month for Bullhorn and your recruiters still duplicate data into Google Sheets because the ATS is too complex for day-to-day candidate management. Your clients call for status updates that should be self-serve.
Recruiting software has a paradox: the deeper and more feature-rich the ATS, the less likely recruiters are to actually use it for their daily work. Bullhorn, Greenhouse, and Lever are powerful. They're also complex enough that a recruiter managing 15 open roles across three clients has learned which parts of the system to actually use and which parts to route around with a spreadsheet or a Notion page.
So your ATS holds the official record, and the actual work happens somewhere else. That means status updates are stale, candidate notes are siloed to individual recruiters' desks, and when a client asks "where are we on the Director of Engineering search?" someone has to open three systems to pull the answer.
On the client side, your clients are paying you a retained fee or a contingency percentage to make their hiring problem go away. Part of that value is confidence — the feeling that the search is progressing without them having to chase you. A self-serve client portal showing the candidate pipeline, stage, and interview feedback in real time turns a check-in call into a background update. That's a materially better client experience that justifies your fee and reduces churn.
And on the sourcing side, most recruiting firms have built up a proprietary candidate database over years that their ATS is technically storing but poorly surfacing. The right search, match, and re-engagement tooling on your candidate pool is a competitive advantage you're not using.
A custom recruiting operations platform where your team works faster, candidates move through the pipeline with less friction, and clients see placement status without a check-in call.
Recruiter workspace with candidate pipeline view
Drag-and-drop pipeline per role, candidate cards with notes and contact history, quick-add and quick-action flows that don't require navigating the full ATS UI.
Client portal with live search visibility
Clients see the candidate pipeline for their open roles — stage, summary, and scheduled interviews — without login friction or unfiltered ATS access.
Placement and revenue tracking
Placed roles, start dates, fee amounts, invoice status, and retention period tracking — so your ops team knows exactly where revenue sits at any given time.
Candidate re-engagement tools
Search your candidate pool by skill, experience, and last-contact date. Bulk SMS or email sequences that are actually personalised to the candidate's profile.
ATS integration and sync
Bullhorn, Greenhouse, Lever, or Vincere as the source of truth — our platform reads and writes to it via API so data stays consistent without manual reconciliation. Built on Next.js, Convex for real-time pipeline updates, Clerk for recruiter and client authentication, and integrated with your ATS API.
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
A custom recruiting operations platform where your team works faster, candidates move through the pipeline with less friction, and clients see placement status without a check-in call.
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
Recruiting margins are under pressure. You can't add open-ended technology costs to a model that's already fighting fee compression and direct sourcing. Fixed scope, fixed price, shipped in 12 weeks. The ROI is measurable: check-in calls eliminated, admin hours saved per recruiter per week, and client retention improvement from better visibility.
Related engagements.
A SaaS product with a well-designed public API becomes a platform. Products without one stay point solutions.
Read more02Your recruiting firm's website is competing for candidates and clients simultaneously. Build it for both.
Read more03Recruiting APIs that connect your ATS, your job boards, and your client systems into a single data layer.
Read moreQuestions, answered.
Yes. Most recruiting firms don't want to replace their ATS — they want a better interface on top of it. We build a recruiter workspace and client portal that syncs with Bullhorn (or Greenhouse, Lever, Vincere) via their APIs. The ATS stays as the system of record.
With magic-link authentication via Clerk — clients click a link in an email and they're in, no password management required. Access is scoped to their open roles only.
Yes. We model the billing type per engagement — contingency, retained, subscription-based — and track milestone payments, invoice due dates, and collection status per client and per placement.
A platform with candidate pipeline, client portal, placement tracking, and ATS integration typically runs $35k–$70k depending on ATS complexity and the number of features in scope. Fixed-price.
Most recruiting platforms ship in 10 to 14 weeks, including ATS integration and data migration of active roles and candidates.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.