The recruiter with the better process closes more placements. Software is the process.
We build custom software for recruiting firms — candidate tracking systems, client portals, search methodology tools, and the placement analytics that help you close more offers and retain better clients. Fixed scope, fixed price.
You're running your search process across Bullhorn, LinkedIn Recruiter, a shared spreadsheet, and email. Every touchpoint requires manual updating in multiple places. A unified recruiting software platform cuts that admin time in half.
Recruiting has a data management problem that's invisible until you try to manage multiple searches simultaneously. Each search has a candidate pipeline, a client communication thread, and a timeline of submissions, interviews, feedback, and offers. At two or three concurrent searches, a good recruiter can manage this mentally. At 10 or 15 concurrent searches across a team, the informal tools collapse.
What breaks first is the candidate experience. A strong candidate who submitted to three of your searches doesn't hear back for a week because no one noticed the overlap. A client asks for a status update on Thursday; the recruiter has to reconstruct it from email before the call. A candidate who was right for a search six months ago never gets contacted for a new one because the notes about their skills are in a personal email thread.
What breaks second is the business intelligence. Which searches are stalling at the client feedback stage? Which of your recruiters has the best offer-to-placement rate? Which clients have the longest time-to-close? These are questions that determine whether the business is healthy — and most recruiting firms can't answer them without a week of spreadsheet work.
Custom recruiting software where every candidate interaction, client requirement, and placement milestone is tracked in one system — and your team spends time on recruitment, not data entry.
Candidate database with deduplication
Candidate records with skills, experience, availability, contact history, and placement history. Deduplication logic prevents the same candidate from being submitted to the same client twice. Skills search and availability filter for fast sourcing.
Search and requisition management
Active searches with client contact, role requirements, fee agreement, and stage tracking. Candidate-to-search mapping with submission status, interview rounds, offer stage, and placement outcome.
Structured interview feedback collection
Interview feedback forms sent to the client after each interview round. Client completes in a structured form (not an email). Feedback stored against the candidate and visible to the recruiter before the next touchpoint.
Client portal
Clients see their active search pipeline — submitted candidates, interview status, feedback, and next steps — without the recruiter emailing a status update. Clients approve or decline candidates in the portal.
Placement and billing analytics
Time-to-fill by role type, offer-to-acceptance rate by client, submission-to-interview conversion by recruiter, and fee forecast — the metrics that tell you where the business is strong and where it's leaking. Built on Next.js, Postgres, email integration for contact logging, and DocuSign or PDF generation for fee agreement documentation.
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
Custom recruiting software where every candidate interaction, client requirement, and placement milestone is tracked in one system — and your team spends time on recruitment, not data entry.
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
Recruiting firms are fee-dependent, which means a bad quarter of technology overspend creates cash flow problems. Technology investment needs to be a capital decision with a defined cost and a defined benefit — not an open-ended engagement. Fixed scope, fixed price, and a delivery date you can plan your next hire against.
Related engagements.
Questions, answered.
Yes — with Gmail or Outlook integration, emails to and from candidates are captured against the candidate record automatically. Recruiters don't need to manually log every email; the system captures it from the inbox.
Retained search clients get a more detailed portal view — search timeline, candidate profiles with recruiter commentary, and interview scheduling directly in the portal. Contingency clients get a lighter view — submitted candidates and status. Both are configurable.
Yes — contract staffing requires a different workflow (assignment management, timesheet approval, contractor invoicing) that's distinct from the permanent placement pipeline. Both can be handled in the same platform with separate workflow configurations.
Candidate database, search management, interview feedback, client portal, and placement analytics typically runs $40k–$80k. Contract staffing workflow and billing module add scope. Fixed-price.
12 to 14 weeks for a production recruiting platform with the core search and placement workflow.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.