Restaurant groups that outperform their category on margin are running better data.
We build custom software for restaurant groups — multi-location operations platforms, inventory and food cost systems, and the reporting infrastructure that helps GMs and ops directors make decisions before the margin damage is done. Fixed scope, fixed price.
Your GMs are filling in a paper food cost sheet that nobody sees until Thursday's ops call. By then, the week's variance is baked in. Custom software that surfaces food cost, labour, and waste data in real time changes when decisions get made.
Restaurant operations data sits in at least four disconnected systems for most multi-location groups. The POS (Toast, Square, or Aloha) has sales data. The scheduling tool (7shifts, HotSchedules) has labour data. The inventory management tool (MarketMan, BlueCart) has food cost data. The accounting system (Restaurant365, QuickBooks) has financial data. None of them talk to each other in a way that gives an ops director a consolidated view without pulling and reconciling four exports.
The consequence is that restaurant groups manage by memory and spreadsheet. GMs develop intuition about their food cost over years of experience, but that intuition isn't scalable, isn't consistent across locations, and isn't available at the granularity needed to catch the slow leak of a supplier price increase or a kitchen waste pattern before it damages the quarter.
Custom restaurant operations software that pulls the relevant data from existing systems and surfaces the right alerts to the right people changes when decisions get made. Not Thursday at the ops call — Tuesday morning when there's still time to act.
Custom restaurant operations software that gives your ops team real-time visibility into food cost, labour, and performance by location — so they manage proactively instead of reactively.
Multi-location dashboard aggregating POS data
Sales, covers, average check, and labour percentage by location and daypart — pulled from Toast/Square via API and updated every 15 minutes. Comparative view against prior week and target.
Food cost management with recipe costing
Recipe cost calculator linked to supplier invoice pricing. Theoretical food cost from sales mix compared to actual food cost from inventory counts. Variance by category and by location.
Inventory and ordering workflow
Par levels by location, physical count entry on mobile, variance calculation, and automated purchase order generation for standing orders. Supplier price change alerts when invoices land higher than the last PO.
Labour scheduling and compliance dashboard
Approved schedule vs. actual punch data from the POS. Overtime exposure alerts by location. Break compliance tracking for California and other state-specific requirements.
Manager log and daily reporting
Structured daily log — covers, issues, incidents, maintenance requests — that populates the ops director's weekly review automatically without requiring a separate report. Built on Next.js, Postgres, Toast/Square API integrations, and a mobile-optimised interface for count entry and daily logging.
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
Custom restaurant operations software that gives your ops team real-time visibility into food cost, labour, and performance by location — so they manage proactively instead of reactively.
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
Restaurant operators are the most margin-conscious buyers of technology. Every dollar of software cost needs to show up as saved labour, reduced food cost, or avoided waste. Fixed scope, fixed price, with the ROI case written into the project brief before we start.
Related engagements.
Questions, answered.
Toast, Square, Aloha, Lightspeed Restaurant, and Micros all have API or data export integrations. We assess the API access level for your specific POS in discovery and confirm what data is available before scoping the integration.
The inventory count interface is mobile-optimised — GMs can do a count walk with their phone, entering counts by category. Counts auto-save per item and calculate variance in real time so errors are caught during the count, not after.
It can, or it can integrate with your existing tool (7shifts, HotSchedules) via their API to pull actuals without replacing the scheduling workflow your team already knows.
A multi-location dashboard, food cost management, inventory control, and daily reporting for a restaurant group typically runs $45k–$90k. POS integrations and the number of locations are the main scope variables. Fixed-price.
12 to 16 weeks including POS integration testing across all locations.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.