Your billable hours are still tracked in spreadsheets. That's a software problem.
We build custom web applications for professional services firms — time and billing platforms, client portals, engagement management, and the internal tools that reduce admin and increase utilisation. Fixed scope, fixed price.
You use Harvest or Toggl for time tracking, a separate system for invoicing, another for project scoping, and email for everything client-facing. The data you need to run the firm is in four places. None of them are the right place.
Professional services firms run on billable hours, client relationships, and deliverable quality. The technology stack that supports those three things is usually a mess of loosely connected tools. Harvest or Toggl for time, QuickBooks or Xero for billing, Monday or Asana for project management, Dropbox for documents, email for client communication, and a shared drive nobody knows how to find things in. Partners track their utilisation manually on a spreadsheet they update every Friday if they remember.
The symptom is administrative drag. Every engagement requires a PM to context-switch between four tools to pull together a status update. Invoices go out late because someone has to pull time data from Harvest, cross-reference against the project budget, and then format it in QuickBooks. Clients ask for status updates that require ten minutes of research instead of a one-click dashboard. New engagements get scoped in a Word doc that nobody can find by next quarter.
The deeper problem is firm intelligence. You don't have a clear picture of which clients are your most profitable, which partners are your most utilised, or which service lines have the best margin. The data exists in four systems. Nobody is combining it. Decisions that should be data-driven are made on instinct.
A well-built firm operations platform eliminates the admin drag and surfaces the intelligence.
A firm operations platform where time, billing, client communication, and engagement management live together — so your team spends less time on admin and your clients experience a more professional practice.
Engagement management and scoping
Proposal templates, scope documents with approval flow, change order tracking, and engagement stage pipeline — visible to partners and clients from one screen.
Time and billing integrated end-to-end
Time entries tied to engagements and rates, budget-to-actual tracking per project, draft invoice generation with line-item review, and QuickBooks or Xero sync for posting.
Client portal with document sharing
A branded hub where clients see engagement status, review and approve deliverables, access invoices, and message the team — without email becoming the system of record.
Utilisation and profitability dashboards
Partner utilisation, realisation rates (billed vs tracked hours), revenue per engagement, margin by service line, and WIP aging — all real-time and drillable.
Team capacity planning
A visual planner showing who's at capacity and who has room to absorb new work, tied to engagement timelines and PTO. Built on Next.js, Convex, Stripe for payment collection, and QuickBooks or Xero API for accounting sync.
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
A firm operations platform where time, billing, client communication, and engagement management live together — so your team spends less time on admin and your clients experience a more professional practice.
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
Consulting firms appreciate the discipline of a fixed-price engagement because you run them for clients. You know what happens when scope isn't written down: change orders, extended timelines, and eroded trust. We scope your firm platform the same way we'd expect you to scope a client engagement — everything written down before anyone starts coding.
Related engagements.
Your clients deserve a portal that looks like it belongs to your business — not a vendor's.
Read more02Your firm's website should do what your best business development person does — but at 3am.
Read more03A professional services dashboard that shows utilisation, billing, and client health without the Friday afternoon reconciliation.
Read moreQuestions, answered.
Most clients replace their standalone time-tracking tool because having time tied directly to engagements and billing — with budget visibility while you're logging hours — is more useful than a disconnected tracker. If your firm has specific Harvest integrations, we assess what to keep.
Clients receive a login via email — we use Clerk for authentication, with magic-link login so clients never manage a password. They see only their engagements, documents, invoices, and the communication thread for their account.
Yes. We model your actual billing structure — hourly, fixed retainer, milestone-based, or a hybrid — in the platform. Retainer billing auto-generates monthly. Milestone billing triggers on approval of deliverables. Each model has its own invoice format.
Engagement management, time and billing, client portal, and utilisation dashboards typically runs $45k–$90k depending on number of service lines, billing complexity, and integrations. Fixed-price.
Most firm platforms ship in 12 to 16 weeks. Historical engagement and billing data from Harvest, QuickBooks, and other tools can be migrated in the final two weeks.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.