Design agencies sell quality. Generic project management tools are a contradiction.
Design agencies need client-facing software that reflects the quality of the work — not Monday.com. Branded client portals, creative review workflows, and project delivery platforms that look like they came from the agency doing the work.
Design agency managing client projects through email and generic tools that don't reflect the agency's design quality or support the creative review workflow
Design agencies have a specific problem with off-the-shelf project management tools: the experience of using those tools is inconsistent with the quality the agency is being paid to deliver.
The agency sends a proposal in a beautifully designed PDF, presents work in high-quality mockups, and then sends the client to Basecamp or Monday.com to review feedback. The dissonance undermines the premium positioning.
Beyond positioning, design agencies have workflow needs that generic tools don't support:
Visual review and annotation. Clients need to comment directly on design files — on the specific element they're reacting to, not in a text thread where "the button in the third section" is ambiguous.
Version tracking. Version 1, Version 2, Version 2a, Version 3. The version history needs to be structured so clients can compare versions and the agency can see what was approved.
Presentation mode. The ability to share a clean, agency-branded view of the work — without the scaffolding of a project management interface.
Payment-gated delivery. Final files delivered after payment, automatically — not tracked manually by the account manager.
Branded client portal and creative review platform that matches the agency's quality bar — with project management, asset delivery, and billing in one place
Branded client portal
Runs on the agency's domain (clients.agencyname.com). Agency logo, colors, and typography. No "powered by" attribution. Clients log in and see the agency brand.
Creative review
Upload design files, videos, or documents for client review. Client comments with screen position annotation. Approve or request revisions per asset.
Project and version management
Projects with phases and milestones. Version history per deliverable with version labeling.
Presentation mode
A clean, full-screen view for presenting work to clients in meetings — the design without the interface.
Proposal, contract, and payment
Proposal delivery, e-signature, deposit payment via Stripe. Final delivery triggered on payment completion.
One honest number to start.
Fixed-scope, fixed-price. The number below is the starting point — final scope is built from your brief.
Branded client portal and creative review platform that matches the agency's quality bar — with project management, asset delivery, and billing in one place
Three steps, every time.
The same repeatable engagement on every project. No surprises, no mystery, no billable ambiguity.
Brief & discovery.
We send you questions, then get on a call. Output: a written scope with every step, feature, and integration listed.
Build & ship.
Fixed schedule, weekly reviews. No scope creep unless you change the scope — and if you do, we reprice it transparently.
Warranty & retainer.
30-day warranty on every launch. Most clients stay on a monthly retainer for ongoing features and maintenance.
Why Fixed-Price Matters Here
Design agencies appreciate the fixed-price model — it mirrors how they structure their own client engagements. Fixed scope, fixed price.
Related engagements.
Creative studios need software that reflects their brand quality — not the generic agency tool default.
Read more02Marketing agencies that build proprietary tools win clients that tool-less agencies can't.
Read more03Your clients deserve a portal that looks like it belongs to your business — not a vendor's.
Read moreQuestions, answered.
Integration with Figma's API enables embedding Figma frames in the review portal with comment positioning. Alternatively, the agency exports PDFs or images for client review in the portal's native viewer.
Yes — each client has their own portal workspace. The agency admin view shows all active projects across all clients. Client access is scoped to their own projects.
Client portal + creative review + billing: from $28k. Fixed-price.
Tell Ryel about your project.
Describe what you’re building and what outcome you need. You’ll have a written, fixed-price scope within the week.